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#93179 Graduate Financial Support/Payroll Coordinator
Category: Education
  • Your pay will be discussed at your interview

Job code: lhw-e0-89768669

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University of California - San Diego

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  Job posted:   Thu May 17, 2018
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  1 Views, 0 Applications  
#93179 Graduate Financial Support/Payroll Coordinator

#93179 Graduate Financial Support/Payroll Coordinator
Extended Deadline: Tue 5/22/2018

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UCSD Layoff from Career Appointment: Apply by 04/24/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

+ This position is open until filled.


The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.

CSE has approximately 60+ faculty FTE, 20+ professional researchers, 45+ staff in career/casual titles, 300+ tutors, and 135+ TAs. There are approximately 1,800 undergraduate students enrolled in 4 majors, with annual enrollments of 27,000. The department has a graduate education program involving over 600 students (160 PhDs and 500 Master's).

Under general supervision of the PhD Program Manager/Assistant Director of Student Affairs, the Graduate Financial Support/Payroll Coordinator is responsible for coordinating and implementing student financial support (~$13 million) for 370+ graduate students annually (MS, MAS, and PhD). Maintains systems/methods for tracking student appointments, financial expenditures and data collection and coordination of support according to both academic and financial policy guidelines.

Responsible for coordinating student affairs requirements (degree requirements, time-limits, exams, student progress) with support needs. Serves as primary contact for multiple types of appointments and sources (multiple type fellowships, Graduate Student Researchers (GSRs), Teaching Assistants, Graduate Tutors, and Non-Student Tutors), working closely in conjunction with Director of Student Affairs, Faculty, Graduate Advisors, and the Fiscal unit.

Serves as primary financial support advisor to faculty, staff and students regarding student support expenditures, policies and procedures (University, funding source, union, etc.), and integration with academic program. Responsible for the coordination of graduate student human resources and payroll, i.e. hirings/on-boarding, funding changes, separations, etc.

Overtime and occasional evenings/weekends may be required.

UCSD Internal Applicants with PPS experience interested in learning the Fiscal and Human Resources components of Grad Student Funding are encouraged to apply.

+ Please submit a cover letter for a complete application.


+ Experience analyzing large quantities of financial data, extracting pertinent data, compiling, and presenting data effectively, and ability to prepare accurate financial reports.

+ Proven experience preparing budgets and analyzing spending patterns. Ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions, and make recommendations.

+ Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

+ Strong experience developing/preparing accurate financial reports based on Excel spreadsheets. Experience manipulating data using Excel. Experience using advanced functions of Excel including macros, pivot tables, and V-Lookup. Knowledge of various relational database software.

+ Working knowledge of human resources/employment policies and procedures. Knowledge of employee citizenship and visa requirements, lawful permanent resident and alien authorized to work in the U.S. as it pertains to employment.

+ Solid knowledge of and ability to apply principles of student affairs funding and how these relate to academic programs in coordination of student support from advising and fiscal perspectives. Knowledge of general issues related to the intersection of student affairs with fellowship policies, employment policy, union guidelines, etc.

+ Strong experience and competency with Windows OS and a variety of software including Microsoft Office suite, Google Apps, email and a variety of web-based programs and browsers, with the ability to update and increase skills as needed to meet the goals of the unit and division.

+ Solid interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.

+ Proven ability to communicate clearly, effectively, tactfully and patiently in person, on the telephone and in writing to a diverse group of people in the academic and business communities. Strong problem-solving, negotiation, and decision-making skills.

+ Excellent written communication skills, including correct grammar and punctuation usage, to compose, edit, and finalize correspondence and other documentation. Ability to adapt writing style as needed. Ability to write concisely, persuasively and in summary form.

+ Ability to adapt to changing priorities. Ability to develop and implement appropriate and creative solutions. Skills to meet multiple deadlines and deal with frequent interruptions and changing priorities; strong concentration skills. Skills to prioritize and organize workload.

+ Experience and skill to work independently without supervision; strong leadership, organization, planning, and management practice skills. Ability to function effectively as a member of a team. Ability to work effectively and establish and maintain cooperative working relationships with staff, faculty and students.


+ Job offer is contingent upon a satisfactory clearance based on background check results.

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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Payroll Title:




Hiring Salary Range

$43,900 - $55,900 /year



Appointment Type:


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Work Schedule:

Days, 8 hrs/day, Mon. - Fri.

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